You set up an Indonesian company under your former name. Years later, you legally change your surname and receive a new passport. When it is time to apply for or extend an investor stay permit, your passport shows one name and the company deed shows another.

The paperwork now needs to answer a simple question: how can the reviewing officer see that the person in the new passport is the shareholder named in the company records? Start by documenting the change, then ask your notary and immigration team what each side needs.

Put the old and new names on the same timeline

Gather the current passport, a copy of the previous passport if available, and the official record linking the two names. Depending on how the name changed and where it was recorded, that might be a court order, a name-change certificate, or a marriage record that establishes the change. Keep the full document and check whether the receiving office needs a translation or authentication before ordering either service.

Next, pull the company deed, any relevant amendments, and the current shareholder record. Note the exact name on each document and when it was recorded. For example, a deed issued before your legal name change may have been correct on the day it was signed. That is different from a recent filing that copied the wrong name. The dates help your notary determine which records need attention.

Ask your notary which company record needs to change

Give the notary the name-change evidence and the latest company documents. Ask whether the company needs to record a shareholder name change, correct a data entry, or take another step. Indonesia’s Directorate General of General Legal Administration (AHU) includes a shareholder name-change option in its guide for notaries updating company data. The appropriate filing depends on where the discrepancy appears and what the underlying documents show.

If your shareholding has stayed the same, say so when you brief the notary. A new legal name and a transfer of shares are different events. Keep the historical deed and any later update together so the company can explain the record from one date to the next.

Check the immigration file separately

For an E28A investor visa, Indonesian Immigration lists a valid passport and proof of qualifying share ownership among the requirements. If the passport and shareholding evidence show different names, ask what documents Immigration will accept to link them and whether any company update needs to be completed before filing. If you already hold an investor ITAS, ask whether the existing immigration record also needs a separate passport or identity update. Bontang Immigration’s investor visa guidance · Yogyakarta Immigration’s stay permit data update guidance.

Before signing a new sponsor letter, confirm which name it should use and how it should refer to the earlier records. That small check can save you from having to explain a third version of the name later.

Get help preparing your investor documents in Jakarta

Devisa Global Services provides investor visa and PT PMA administrative assistance. Our team can help you compare the documents, organise evidence that links your former and current names, and identify the questions to take to your notary or Immigration.

Speak with a Devisa visa consultant in Jakarta on WhatsApp. Tell us which records still use your former name and whether you are preparing a new application or updating an existing permit.

Devisa Global Services is an independent private consultancy. The responsible notary and government authorities handle corporate filings and immigration decisions.